KotAI London

AI and software consultancy

AI tools for your business.

Repetitive admin costs money and takes time away from serving your customers. We connect your tools and automate tasks such as copying orders or chasing details across messages, using existing software or a tool built for your business.

39% of UK office workers surveyed by Ricoh report re-entering information across systems (2025).

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Call, email or message us to book a free introduction. We listen, ask about your business and propose what would help. No obligation, and no AI where things already work.

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    ChatGPT
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    Claude
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    Microsoft Copilot

Seven illustrative examples, and what an AI agent does in each:

  • A WhatsApp message from Sam at the Crown asks to move Thursday's delivery to Friday and add two more cases of oat milk. The Crown's order moves from Thursday to Friday, its oat milk goes from 6 to 8 cases, the delivery moves to Friday in the week's plan, oat milk in stock drops from 14 to 12 cases and a short reply confirms the change.
  • An email from Dan Hughes, a builder, asks to move Tuesday's plasterboard delivery to Wednesday after 1pm because the skip is not collected until midday. The delivery to 14 Elm Road moves from Tuesday 8–10am to Wednesday 1–4pm, the drop moves to Wednesday on the week's van plan, drops left on Wednesday's van fall from 3 to 2 and a reply confirms the new slot.
  • An email from Harlow Dairy says oat milk goes up to £14.20 a case from Monday. The price list changes from £13.40 to £14.20 a case, Monday is marked for the new prices, four standing orders are flagged to check and a reply acknowledges the change.
  • In a chat with a website assistant, the owner selects the order button on a preview of their website and asks for it to stand out more. Three versions appear on the preview straight away, the owner picks the second, copies a preview link and sends it to a colleague in the team chat, who approves it.
  • The owner publishes the new order button. The website goes live with the change and a new entry is added to the change history, recording who published it, when, and the chat it came from.
  • On the live website, the change history lists every published change. Selecting the opening hours narrows it to the entry showing Priya updated them on 6 October in the team chat; selecting the order button shows Jo published it today from the website assistant chat.
  • Jo changes Saturday's opening hours from 7am–3pm to 7am–5pm in the shared Shop details document. The website, map listing, social profile and auto-reply update automatically. Four source threads lead back to the same edited line, so the business can see where each update came from.
Every piece of information extracted and every change made by an AI agent links back to the emails, messages, documents or records it came from. You can follow each result to its source, check the context and see what prompted the change.